About
The Clermont County Records Management Division provides records and information management services to the offices of Clermont County. Our operations include secure storage of paper, electronic, and microfilm records, an imaging program to convert highly accessed and/or permanent records to electronic format, and a microfilm program to preserve permanent records. The Records Management Division also provides records management training and assistance to the employees of Clermont County to ensure compliance with the Ohio Revised Code. All records stored at the Records Center are maintained as required by an approved Schedule of Records Retention and Disposition. Any public records requests will be directed to the office of origin, which still own and maintain authority over records stored by the Records Management Division.
Mission
The Records Management Division will manage and secure records for Clermont County’s offices and agencies while assuring availability of public records as required by the Ohio Revised Code. The Records Management Division will operate in a professional, economical and efficient manner and provide prompt and consistent customer service.
History
Clermont County began operating a Records Center in 1998 within the old Williamsburg High School, with a goal of creating an efficient, centralized facility that would help the county better organize, manage and preserve public records. In 2005, the Records Center moved to the old Municipal Court on Main Street in Batavia and continued to grow. The County saw a need for a dedicated, climate-controlled facility with an expanded capacity to properly house the records. A new, custom-designed Records Center opened In 2019. Today, the Records Center balances the management and preservation of both physical records and electronic records. All records, including 10,000 boxes of paper records, 6,500 historical journals and plat books, and nearly half a million electronic records are tracked and managed according to approved Records Retention Schedules.
The Records Center manages records for over 40 county offices and departments, providing consistency to the organization of county information while maintaining compliance with the Ohio Revised Code. Records Center staff will continue our mission of securely storing and preserving the records of Clermont County for generations to come.